SAP ArchiveLink & SAP DVS

SAP ArchiveLink is the interface between your SAP system and an external document archive or content server.
It allows you to automatically archive documents, invoices, delivery notes or contracts and retrieve them directly in SAP – in an audit-proof, high-performance and legally compliant manner.

SAP ArchiveLink supports a wide range of archiving systems, such as OpenText, EASY, KGS, ELO and Microsoft SharePoint.
The connection is established using standardized protocols (HTTP Content Server) and is fully SAP-certified – whether on-premise or in the cloud.

Yes, archiving via ArchiveLink meets the requirements of the GDPR, the GoBD and the legal retention obligations in Germany, Austria and Switzerland.
The data is stored in an unalterable form and can be retrieved at any time if necessary.

Implementation takes place in several steps: analysis of existing document flows, selection of the archiving system, technical connection and customization.
With best practices and interface knowledge, Fink IT-Solutions ensures fast, secure and cost-efficient implementation, even in complex SAP landscapes.

The SAP Document Management System (DMS) is the central platform for managing, versioning and approving technical documents within SAP.
It ensures structured storage, traceability, and integration into processes such as PLM, QM, PM or PP.

SAP DVS supports almost all formats – from PDFs, Office files, CAD drawings and specifications to images and production documents.
The files are stored centrally and linked to SAP objects such as materials, orders or assets.

Every change to a document automatically generates a new version with change status.
Documents are checked, approved, and published via defined workflows and approval processes - in an audit-proof and transparent manner.

Since SAP DVS is integrated directly into the SAP system, there are no interface risks, duplicate data storage or manual synchronization.
All users work in the same environment with the same data, for maximum efficiency, security and compliance.

• We analyze your existing SAP and archiving landscape and develop a customized archiving concept based on your compliance, performance and organizational requirements. In doing so, we ensure compliance with GoBD, GDPR and audit security.
• We analyze your document structures, processes and system landscape and develop a customized DVS concept that optimally supports your business processes.

• We implement SAP ArchiveLink, including connection to your preferred content server (e.g., OpenText, EASY, KGS, or ELO).
  Integration is cross-module in SAP ECC or S/4HANA – from FI/CO to MM to SD.
• We set up the SAP Document Management System (DMS), configure document info records, versioning rules and authorizations and integrate the system into your SAP modules (e.g., PLM, QM, PM, PP).

• We configure intelligent workflows for automatic document assignment and archiving.
  This reduces manual effort and increases process speed.
• Our specialists connect your SAP DVS with leading CAD and PLM solutions to manage technical documents directly in SAP – including bidirectional data exchange.

When changing systems or modernizing archives, we support you in migrating existing document stocks, including checking for completeness and legally compliant transfer.

We remain at your side even after go-live.
Our Application Management Services (AMS) ensure the smooth, secure operation of your cloud system.

Our support services:

• 1st to 3rd level support for SAP ArchiveLink and SAP DVS
• Monitoring, incident and change management
• Performance optimization & Security updates
• Support for SAP cloud releases and new functions