OpenText Archiving for SAP Solutions
|
Audit-proof archiving with OpenText Core Archive The amount of digital data in SAP systems is growing rapidly – from documents and emails to historical transaction data. With OpenText Archiving for SAP Solutions, you can archive all relevant information efficiently, in compliance with legal requirements, and for the long term. The solution integrates seamlessly with SAP ECC and SAP S/4HANA, ensuring leaner systems, lower operating costs, and full compliance. With OpenText Core Archive for SAP Solutions, you also have access to a modern cloud archiving solution – certified by SAP and ready for use in hybrid or fully cloud-based landscapes. FINK IT-Solutions is your experienced partner for the implementation, customization, and operation of the OpenText content management solution.
|
Frequently Asked Questions (FAQ)
OpenText Core Archive is an SAP-certified archiving solution in the OpenText Cloud that has been specially developed for archiving SAP content. It enables companies to store content from SAP systems securely and permanently - without the need for their own hardware or maintenance costs.
The solution is ideal for cloud-first strategies or hybrid scenarios with SAP S/4HANA Cloud (Public/Private Edition).
OpenText Core Archive features at a glance:
-
Archiving of SAP documents (FI, MM, SD, etc.)
-
Long-term storage of SAP data (e.g., transaction data)
-
Storage of spool files, print lists, and scans
-
Centralized storage and legally compliant archiving of documents
|
OpenText Archiving for SAP Solutions |
OpenText Core Archive for SAP Solutions |
|
On-Premise oder Hybrid |
Cloud-nativ (OpenText Cloud) |
|
OpenText Archive Server |
OpenText Core Platform (Cloud-Service) |
|
Via SAP ArchiveLink, SAP ILM |
Via certified SAP interfaces, ILM-compatible |
|
Own server required (local or data center) |
No own server – SaaS model |
|
Manually scalable (Hardware-dependent) |
Automatically scalable (cloud-native architecture) |
|
Responsibility lies with the customer or service provider |
OpenText handles maintenance, backup, and updates |
|
License model is licenses and maintenance |
License model is subscription |
|
Companies with their own IT infrastructure, high degree of customization |
Cloud-oriented companies, SAP S/4HANA Cloud, hybrid scenarios |
-
OpenText Archiving for SAP Solutions
Classic, proven on-premise solution for companies that want to retain full control over their archiving infrastructure. Ideal for existing SAP ECC or S/4HANA on-premise environments. -
OpenText Core Archive for SAP Solutions
Cloud-based, maintenance-free archiving solution – ideal for modern, hybrid, or fully cloud-based SAP landscapes. Particularly suitable in conjunction with SAP S/4HANA Cloud (Public/Private Edition).
- Data archiving: Documents (e.g., FI, MM, SD), print lists, spool files, historical transaction data, emails, scans, contract documents, technical documents, and complete data objects within the scope of SAP ILM.
-
Data integration: Integration is carried out via SAP-certified interfaces such as SAP ArchiveLink or SAP ILM. Archived content can be accessed directly from the SAP interface – including metadata and preview images.
Yes. Both On-Premise and Core Archive comply with legal requirements such as GoBD, HGB, AO, and GDPR. Storage is audit-proof, with full traceability, audit trails, and access control.
Migration:
- We support the migration of legacy systems such as EASY, Doxis, IXOS, or CM Archive to OpenText—including data transfer, index mapping, and connection to existing processes.
Hybrider operation:
- Companies can, for example, transfer data from their local SAP system to the OpenText Core Archive in the cloud. Mixed scenarios with on-premise data storage and cloud archiving are also possible.
OpenText Core Archive meets the highest security standards (ISO 27001, SOC 2, GDPR). Data is stored redundantly, encrypted, and geographically distributed - with regular backups and no maintenance required by your IT team.
Implementation time:
- The project duration depends on the scope – a simple archiving solution can be implemented in a few weeks, while more complex scenarios (including ILM or migration) take longer. We offer consulting, implementation, and training from a single source.
Costs of OpenText Archiving:
- The costs depend on the model chosen (on-premise vs. cloud), the number of users, the storage requirements, and the integration requirements. We would be happy to provide you with a customized quote after a free consultation.
Benefits and highlights of OpenText Archiving
- Central document storage instead of data silos
- Audit-proof archiving & compliance
- Archiving of SAP data, documents, emails, and receipts
- Relief for the SAP database by outsourcing legacy data
- Long-term storage strategy with cloud option through Core Archive
- Reduced operating costs through lower database load and storage requirements
- Integration of scanning solutions, OCR, and workflows possible
- Long-term availability and integrity of archived data and documents
- GoBD, GDPR, and tax-compliant archiving
- Scalable and cloud-enabled – also for hybrid and international infrastructures
- Driver for digitization strategy & increased efficiency
- Transparency throughout the entire process
Our Services
- We analyze your existing document structure and develop customized solution concepts.
- We combine both: Our experts advise on SAP processes and OpenText technologies.
- Introduction and adaptation of OpenText Archiving to your SAP or non-SAP system landscape.
- Project management (project management, sub-project management)
- Configuration of SAP ArchiveLink
- Development of customer-specific additional solutions
- Implementation of legally compliant archiving solutions – local, hybrid, or in the cloud.
- Setup of a Kubernetes environment for container handling.
- Transfer of existing documents from legacy systems
- Managed Services
- Application Management Services (AMS)
FINK IT-Solutions – Your reliable partner for OpenText archiving
As a long-standing OpenText Service Silver Partner, we at Fink IT combine in-depth knowledge of enterprise content management with extensive SAP expertise.
We support you not only in storing your content and documents digitally, but also in integrating them completely into your business processes – whether in SAP S/4HANA, Microsoft 365, or other business applications.
Why Fink IT?
-
Several years of experience with OpenText xECM, archiving, and SAP Content Server solutions.
-
Deep understanding of the SAP world combined with a modern ECM approach. This results in solutions that focus on the process – not just the software.
-
Flexibility in implementation: On-premise, cloud, or hybrid systems – we provide independent advice on what makes sense for your environment.
Numbers that inspire confidence
With over 500 successfully completed projects and more than 100,000 project hours worked, we have extensive practical experience across industries and technologies.
A team of more than 30 qualified employees focuses specifically on the integration of OpenText solutions into SAP processes. Here, in-depth SAP expertise meets many years of OpenText competence – for holistic solutions from a single source.
Related Topics
Enterprise Content Management
OpenText Content Management (Extended ECM)
OpenText Content Management (Extended ECM) enhances SAP and other business applications with powerful content management. It connects structured data with unstructured content in a process context—centrally, transparently, and in an audit-proof manner. xECM enables seamless collaboration, efficient document control, and legally compliant archiving.
Your advantages:
- Seamless integration with SAP and other business applications - Links structured data with unstructured content – directly in the process context.
- Central access to all relevant information - All documents, emails, and files can be found in context – in SAP, Microsoft 365, Salesforc, and more.
- Audit-proof archiving & compliance - Meets legal requirements.
- More efficient collaboration & transparent workflows - Teams work on documents simultaneously – with versioning, approval processes, and access controls.
- Higher productivity & fewer system changes - Content is available directly in the SAP or Microsoft UI – no need to switch between systems.
- Scalable, future-proof platform – Cloud-enabled, multi-tenant, and expandable – ideal for growing requirements and digital transformation.
OpenText Content Management can be integrated not only into SAP, but also into many other business applications such as Microsoft 365, Salesforce, SuccessFactors, Oracle, and others. The solution enhances these systems with powerful content management, enabling documents, emails, and unstructured content to be managed directly in the context of business processes—centrally, securely, and user-friendly.
Learn more about OpenText Content Management now!
OpenText Vendor Invoice Management
Efficient invoice processing with SAP – automated and transparent
OpenText VIM is the leading solution for digital processing of incoming invoices in SAP. Whether by email, e-invoice, or paper, VIM automatically captures, checks, and processes invoices – right through to posting and payment.
Your advantages:
- Automated processing – from capture to posting
- Transparent workflows – including approval processes and escalation rules
- Cost reduction – through fewer manual steps and faster turnaround times
- Audit-proof archiving – can be integrated with OpenText Archive Center
- Seamless integration – with SAP ECC or S/4HANA
- Expandable – can be ideally combined with SAP DRC for a complete e-invoicing solution
With VIM, companies can optimize their invoice receipt processes in the long term – and create a reliable basis for digital financial processes.
Learn more about OpenText Vendor Invoice Management now!
