OpenText & SAP – Document management, archiving, and cloud solutions that digitize your processes
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OpenText is one of the world's leading providers of information management software and offers companies powerful solutions for digitizing, automating and optimizing document-based processes. OpenText unleashes its full potential when combined with SAP systems—in particular SAP S/4HANA Cloud, Public Edition and SAP S/4HANA Cloud, Private Edition. |
Frequently asked questions (FAQ)
OpenText is a Canadian software company specializing in enterprise information management (EIM). It offers solutions for managing, archiving, analyzing and automating information and documents in companies—throughout their entire lifecycle.
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Name: OpenText Corporation
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Founded: 1991 in Canada
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Headquarters: Waterloo, Ontario, Canada
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Employees: Over 25,000 worldwide
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Publicly traded: Yes, on the NASDAQ and the Toronto Stock Exchange (ticker: OTEX)
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Industry: Enterprise software / information management
OpenText offers software solutions that help companies:
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Manage documents and data efficiently
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archive documents and data in a legally compliant manner (compliance, GDPR, GoBD, etc.)
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Automate processes and optimize workflows
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Extend SAP systems with modern document solutions
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Provide cloud-based content and make it available globally
OpenText is a certified SAP partner and develops specialized solutions for the SAP world, including:
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OpenText Extended ECM for SAP
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OpenText Archiving and Document Access for SAP
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OpenText Vendor Invoice Management (VIM)
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OpenText Cloud Edition (CE) for SAP S/4HANA
These solutions enable companies to integrate documents and information directly into SAP processes, automate them, and archive them for the long term—digitally and in compliance with legal requirements.
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Content Management (Erweitertes ECM)
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VIM (Vendor Invoice Management)
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OpenText Content Server
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Documentum
- InfoArchive
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Core Signature / Core Share
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Magellan (KI-Analyseplattform)
The term “OpenText Core” refers to a group of cloud-based applications from OpenText. These products all have the prefix “Core”, e.g.:
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OpenText Core Share
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OpenText Core Signature
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OpenText Core Archive
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OpenText Core for SAP Solutions
These solutions are modern, lightweight SaaS applications (Software as a Service) that function independently or as an extension to existing OpenText/SAP systems. In contrast, there are the classic OpenText on-premise products such as Content Server, Documentum, or Extended ECM.
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OpenText Core (Cloud) |
Classic OpenText products (on-premises/hybrid) |
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Deployment - Cloud-native (SaaS) |
Deployment - On-premise or hybrid (partially cloud-enabled) |
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Setup - Fast, preconfigured, user-friendly |
Setup - Project-based, configurable, more complex |
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Integration - APIs, easy integration with MS365, SAP |
Integration - Deep integration with SAP, DMS, ECM systems |
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Update cycles: Automatic (cloud) |
Update cycles: Manual or via update service |
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Compliance: ISO-certified data centers, GDPR-compliant |
Compliance: Full control with your own hosting |
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Extensibility mainly via SAP BTP (side-by-side extensions) |
Full expandability (including classic ABAP extensions) |
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License model is subscription-based |
License model - License + maintenance or subscription |
| Invoice types |
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| Validation & Business rules |
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| Workflow & Role control |
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| Posting & Postprocessing |
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| Audit-proof archiving |
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| Reporting & Analysis |
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| Integration & Extensibility |
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| OCR capture (optional) |
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| Status tracking & History |
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| Custom actions |
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Benefits and highlights of OpenText
- Central document management: Uniform access to all content—directly from SAP, SuccessFactors, or Microsoft 365.
- Audit-proof archiving: GoBD-, GDPR-, and ILM-compliant storage of business-relevant data.
- Digital files in SAP: OpenText xECM links documents, workflows, and receipts with SAP S/4HANA.
- Cloud-ready: Migration and operation of your OpenText systems in the OpenText Cloud or as a managed service by Fink IT.
- Cost efficiency and transparency: Reduced administrative effort and clearly structured archive and ECM processes.
- OpenText xECM for SAP & SuccessFactors – complete integration of personnel documents into the digital personnel file.
- Vendor Invoice Management (VIM) – automated incoming invoice processing including approval workflows.
- InfoArchive – secure decommissioning of legacy systems and long-term archiving of historical data.
- OpenText Cloud Edition – modern cloud architecture with continuous updates in conjunction with SAP ERP Cloud.
- Fink IT Managed Service – operation, support, and optimization of your ECM landscape from a single source.
Our services
- Analysis of existing document and archive systems – OpenText Content Server, Archive Server, xECM or older DMS/archive solutions
- Integration check with SAP ECC / S/4HANA: Evaluation of interfaces, data flows, compliance, and performance aspects.
- Readiness check for cloud & S/4HANA migration: Review of the ECM architecture with regard to a transformation to SAP S/4HANA Private Cloud Edition (RISE) or Public Cloud (GROW).
- License and operational analysis: Transparent evaluation of your OpenText subscriptions, system costs and potential for cloud/managed service models.
- ECM maturity assessment: Clear overview of where your organization stands—and what steps are necessary for modernization.
- ECM strategy for SAP-integrated document management: From digital files to company-wide archives.
- Target architecture for hybrid scenarios: Combination of on-premises, private cloud, and OpenText Cloud Edition (CE).
- Migration as part of the S/4HANA transformation: Harmonization and transfer of existing OpenText solutions from ECC or S/4HANA on-premises to the SAP private or public cloud.
- Cloud transition & modernization: Planning and implementation of the migration of your archive and content systems to the OpenText Cloud or managed services.
- Integration of OpenText Aviator AI: AI-supported document recognition, automatic classification, search, and process automation.
- OpenText™ Extended ECM (xECM): Deep integration with SAP S/4HANA, SAP EAM, SAP Ariba, SAP DRC and more.
- xECM for SuccessFactors: Manage digital personnel files, HR documents and processes directly in SAP SuccessFactors.
- xECM for Microsoft SharePoint: Connect SharePoint collaboration with ECM governance and SAP context integration.
- OpenText Archive Center / InfoArchive
- Audit-proof long-term archiving and decommissioning solutions for SAP and non-SAP systems.
- Decommissioning of legacy systems with OpenText InfoArchive – legally compliant archiving of historical data and documents with full accessibility.
- Consolidation of archive landscapes and reduction of operating costs through cloud-based archiving.
- SAP-certified add-ons: Document Access, Vendor Invoice Management (VIM), Business Center for SAP, Core Capture and Aviator AI.
- OpenText Cloud Edition (CE)
Modern cloud operating model with continuous updates, security, and scalability.
- OpenText Managed Services
Comprehensive operation of your OpenText solutions by certified Fink IT experts – on-premise, hybrid, or cloud.
- Scope of services
System operation, monitoring, incident, change, and release management according to ITIL, including 24/7 support option.
- Proactive optimization
Performance monitoring, cost transparency, and regular health checks.
- Compliance & Governance
Auditable processes, encryption, access control, and legally compliant archiving in accordance with EU GDPR and BSI requirements.
- Fink IT Managed Service for OpenText: Operation, monitoring, and further development of your ECM landscape, including patch, upgrade and security management.
- License & cost optimization: Analysis and optimization of your OpenText and SAP subscriptions for cost efficiency.
- Integration into SAP BTP & Cloud ALM: Central monitoring and reporting for ECM operation and service quality.
- Future-proof migration of your OpenText solutions as part of the SAP S/4HANA transformation (on-premise → private/public cloud).
- Uniform ECM architecture for SAP, HR, and collaboration scenarios.
- Intelligent document processing with OpenText Aviator AI.
- Seamless integration of xECM for SAP, xECM for SuccessFactors, and xECM for SharePoint.
- Audit-compliant decommissioning of legacy systems with OpenText InfoArchive – ensure compliance and reduce costs.
- Reduced operating costs with OpenText Cloud or Managed Services.
- Compliance & Governance by Design – Audit-ready and legally compliant.
- Fink IT-Solutions – Your certified partner for OpenText and SAP, end-to-end from strategy to operation.
FINK IT-Solutions – Your reliable partner for OpenText products
In projects with OpenText (e.g., vendor invoice management, extended ECM), we link structured SAP data with unstructured
content (documents, emails, etc.) in the process context. This creates integrated document management that increases
transparency, compliance, and efficiency. Our many years of experience with ECM topics are further underpinned by
publications: Founder Christian Fink is an author at SAP PRESS on the topic of ECM with SAP. We also have Gold Partner status
with SAP, which further confirms our expertise in the SAP/OpenText environment.
SAP Invoice Management by OpenText – Tool, Architecture, Processes
Solutions
Document processing
OpenText Vendor Invoice Management
OpenText VIM is a powerful solution for the automated processing of incoming invoices and other document types such as delivery notes, customer orders, etc. in SAP. From capture and verification to approval, all steps are digitized, accelerated, and documented in an audit-proof manner. The result: less manual effort, shorter throughput times, and transparent processes.
Your advantages:
- Automated invoice and document processing – Reduces manual entries and speeds up the entire approval process
- Seamless SAP integration – Fully integrated into SAP ECC and S/4HANA
- Greater transparency and traceability – Every processing step is documented
- Reduced error rate – Automatic validation and checks
- Scalability & flexibility – Supports various input formats & individual processes
- Faster turnaround times & cost savings
Process various document types digitally in S/4HANA and save on process costs.
Learn more about OpenText Vendor Invoice Management now!
Enterprise Content Management
OpenText Content Management (Extended ECM)
OpenText Content Management (Extended ECM) enhances SAP and other business applications with powerful content management.
It connects structured data with unstructured content in a process context – centrally, transparently, and in an audit-proof manner.
xECM enables seamless collaboration, efficient document control, and legally compliant archiving.
Your advantages:
- Seamless integration with SAP and other business applications - Links structured data with unstructured content – directly in the process context.
- Central access to all relevant information - All documents, emails, and files can be found in context – in SAP, Microsoft 365, Salesforce, and more.
- Audit-proof archiving and compliance - Meets legal requirements.
- More efficient collaboration & transparent workflows - Teams work on documents simultaneously – with versioning, approval processes, and access controls.
- Higher productivity & fewer system changes - Content is available directly in the SAP or Microsoft UI – no need to switch between systems.
- Scalable, future-proof platform – Cloud-enabled, multi-tenant, and extensible – ideal for growing requirements and digital transformation.
OpenText Content Management can be integrated not only with SAP, but also with many other business applications such as Microsoft 365, Salesforce, SuccessFactors, Oracle, and others. The solution enhances these systems with powerful content management, enabling documents, emails, and unstructured content to be managed directly in the context of business processes – centrally, securely, and user-friendly.
Learn more about OpenText Content Management now!
Your contact person
Hello, my name is Niklas Reisinger, and I am your contact at Fink IT-Solutions for OpenText solutions.
Companies face the challenge of managing documents and invoices not only digitally, but also in a process-oriented, secure, and compliant manner. With OpenText Content Management (Extended ECM) and OpenText Vendor Invoice Management (VIM), we offer you intelligent solutions for automated document storage and digital invoice processing—directly in SAP or other leading business applications.
Take advantage of our free initial consultation to learn how OpenText solutions can help you save time, avoid errors, and future-proof your processes—from DMS to e-invoicing.
